Copy Code Want to identify your users? Read more here.

Privacy Policy and Terms of Use


The Ref Book, LLC  (we” or “us”) values its visitors’ privacy. This privacy policy is effective 9/12/2016; it summarizes what information we might collect from a registered user or other visitor (“you”), and what we will and will not do with it.

Please note that this privacy policy does not govern the collection and use of information by companies that The Ref Book does not control, nor by individuals not employed or managed by The Ref Book. If you visit a Web site that we mention or link to, be sure to review its privacy policy before providing the site with information.

What we do with your personally identifiable information

It is always up to you whether to disclose personally identifiable information to us, although if you elect not to do so, we reserve the right not to register you as a user or provide you with any products or services. “Personally identifiable information” means information that can be used to identify you as an individual, such as, for example:

  • your name, company, email address, phone number, billing address, and shipping address
  • your The Ref Book user ID and password
  • credit card information
  • any account-preference information you provide us
  • your computer’s domain name and IP address, indicating
    where your computer is located on the Internet
  • session data for your login session, so that our computer can ‘talk’ to yours while you are logged in

If you do provide personally identifiable information to us, either directly or through a reseller or other business partner, we will:

  • not sell or rent it to a third party without your permission — although unless you opt out (see below), we may use your contact information to provide you with information we believe you need to know or may find useful, such as (for example) news about our services and products and modifications to the Terms of Service;
  • take commercially reasonable precautions to protect the information from loss, misuse and unauthorized access, disclosure, alteration and destruction;
  • not use or disclose the information except:
    • as necessary to provide services or products you have ordered, such as (for example) by providing it to a carrier to deliver products you have ordered;
    • in other ways described in this privacy policy or to which you have otherwise consented;
    • in the aggregate with other information in such a way so that your identity cannot reasonably be determined (for example, statistical compilations);
    • as required by law, for example, in response to a subpoena or search warrant;
    • to outside auditors who have agreed to keep the information confidential;
    • as necessary to enforce the Terms of Service;
    • as necessary to protect the rights, safety, or property of The Ref Book, its users, or others; this may include (for example) exchanging information with other organizations for fraud protection and/or risk reduction.

Other information we collect

We may collect other information that cannot be readily used to identify you, such as (for example) the domain name and IP address of your computer. We may use this information, individually or in the aggregate, for technical administration of our Web site(s); research and development; customer- and account administration; and to help us focus our marketing efforts more precisely.


The Ref Book uses “cookies” to store personal data on your computer. We may also link information stored on your computer in cookies with personal data about specific individuals stored on our servers. If you set up your Web browser (for example, Internet Explorer or Firefox) so that cookies are not allowed, you might not be able to use some or all of the features of our Web site(s).

External data storage sites

We may store your data on servers provided by third party hosting vendors with whom we have contracted.

Your privacy responsibilities

To help protect your privacy, be sure:

  • not to share your user ID or password with anyone else;
  • to log off the The Ref Book Web site when you are finished;
  • to take customary precautions to guard against “malware” (viruses, Trojan horses, bots, etc.), for example by installing and updating suitable anti-virus software.

Notice to European Union users

The Ref Book‘s operations are located primarily in the United States. If you provide information to us, the information will be transferred out of the European Union (EU) to the United States. By providing personal information to us, you are consenting to its storage and use as described herein.

Information collected from children

You must be at least 13 years old to use The Ref Book‘s Web site(s) and service(s). The Ref Book does not knowingly collect information from children under 13. (See the [U.S.] Children’s Online Privacy Protection Act.)

Changes to this privacy policy

We reserve the right to change this privacy policy as we deem necessary or appropriate because of legal compliance requirements or changes in our business practices. If you have provided us with an email address, we will endeavor to notify you, by email to that address, of any material change to how we will use personally identifiable information.

Questions or comments?

If you have questions or comments about The Ref Book’s privacy policy, send an email to [email protected], or contact us via any of the ways described in the About Us page at URL of company’s website.

Thank you for choosing The Ref Book!

The Partner Agreement




THE REF BOOK AND PARTNER NAME, herewith agree to engage in the business of a business partnership.

The name of the partnership shall be the The Exclusive Official Management Partnership. The principal office of the partnership will be located at:

The Ref Book and additional or substitute offices may be agreed upon from time to time by the parties.

The partnership’s existence shall commence on the sign up date and it shall continue until dissolved either by mutual agreement or by operation of law.

The Ref Book will provide the website platform, technology, and communication tools to connect you with certified officials in the area to ensure officiating coverage of all future games. The you will manage all payment to officials, unless otherwise agreed upon with The Ref Book. The you will will provide the following details to The Ref Book:

  • Contact List of all Active Officials to promote event/league/games to teams. Details should include:
    • First Name
    • Last Name
    • Email Address
    • Phone Number
    • Address
  • Spreadsheet of all planned tournaments/league games (games can be submitted weekly at Include the following details in each column:
    • Tournament Name
    • Summary of Event (Description)
    • Address of Event
    • Start Date
    • End Date
    • Hourly Rate/Official (to be determined by Tournament/League Director)
    • Applicable Timeslots (Hourly)
    • Number of Officials Needed
    • Board Requirements
    • Email Contact
    • Phone Number
    • URL of website
    • URL of logo or send logo of tournaments/games to us at [email protected] 

In the course of the agreement, the Ref Book will provide:

  • A digital booking platform ( to provide seamless booking for qualified officials to connect with your tournaments and games
  • A searchable online database ( for you to select qualified, board-certified officials for your next tournament/game
  • Email marketing management to communicate with your active officials and our list of officials to fill any last-minute games. (Email schedule is pre-determined and emails will be sent to promote event on behalf of The Ref Book.)
  • SMS (mobile) communication between you and officials to ensure that there is constant communication to ensure that your games are covered (SMS alerts will provide confirmation of bookings and offer event reminders to game officials)

Each quarter (January, April, July, October] the partners shall have a phone conference/in-person meeting to discuss the plan for the upcoming season. In this meeting, the Ref Book will collect scheduled tournament/game details to optimize outreach to officials and attendees ahead of each event.

This partnership shall run one year from the day of signup or terminate upon the death, bankruptcy or incompetency of any partner. Thereupon the remaining partner shall promptly wind up the affairs of the partnership unless the remaining partners agree that they will continue the business of the partnership.